Privacy statement for representatives of corporate product and service providers

Who we are

Equate Images Ltd
43 Fore Street
Hertford
Herts
SG14 1AL

Registered in England and Wales, Company No. 08098103

Email:

Personal data processing

Where you are acting as a representative of a business with which we have engaged, or with which we are negotiating, to supply us or our clients with goods or services, we and that business have a legitimate interest in processing some of your personal data in order to further the engagement or negotiation.

For these purposes, in the capacity of Data Controller we may process your name, electronic and physical contact details (telephone numbers, business email address, geographical business address), role designation, identification of relevant qualifications and professional experience.

We may also process this personal data in order to comply with legal obligations, including our legal obligations to you as a data subject if, for example, you exercise any of your rights under Data Protection legislation.

We may be provided with this personal data by you, by the business you represent, via referrals from other suppliers or service providers, or we may find it on publicly accessible resources such as the web pages of the business you represent.

We may share this personal information with clients for whom the business you represent may be called up on to act in the capacity of subcontractor to ourselves, or where we act as introducer between our client and the business you represent. We may also share this personal information with other businesses where the business you represent may be called upon to collaborate with those others on joint assignments. Such sharing is based on the legitimate interest of ourselves, our clients and third party businesses in fulfilling assignments in which the business you represent is or may be involved.

We will retain this personal data for the operational purposes described above until our relationship with the business you represent ceases or until either you or the business inform us that you no longer represent it, whichever occurs first. We may thereafter retain extant records incidentally referring to this personal data, either in support of the legitimate interests of the business you represented, our clients or ourselves for as long as the material content of the records is necessary to those interests, or while a legal obligation requires us to do so.

Your rights

  1. You have the right to be informed of the personal data we hold about you, how we obtain it and what we do with it.
  2. You have the right to request that we correct any of your personal data.
  3. In some circumstances you have the right to request us to erase your personal data.
  4. In some circumstances you have the right to restrict our processing of your personal data.
  5. You have the right to object to our processing of your personal data. However while you act as a representative of the business, your exercise of rights 3, 4 and 5 may be limited by your role in the continuing relationship between the business you represent and ourselves.
  6. You have the right to lodge a complaint with the Information Commissioner’s Office about our processing of your personal data. The contact points are: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF; telephone 0303 123 1113; web www.ico.org.uk.

Privacy statement for individual product and service providers

Who we are

Equate Images Ltd
43 Fore Street
Hertford
Herts
SG14 1AL

Registered in England and Wales, Company No. 08098103

Email:

Personal data processing

Where we have engaged you or are negotiating with you to supply us or our clients with goods or services we will need to process some of your personal data in order to negotiate and enter into a contract with you.

In the capacity of Data Controller we may process your name, electronic and physical contact details (telephone numbers, email address and geographical address), role designation, identification of relevant qualifications and professional experience, banking and payment details.

We may also process this personal data in order to comply with legal obligations, including our legal obligations to you as a data subject if, for example, you exercise any of your rights under Data Protection legislation.

We may be provided with this personal data by you, via referrals or recommendations from your clients, other suppliers or service providers, or we may find it on publicly accessible resources such as your web site or social media presence.

We may share this personal information with clients to whom your goods may be supplied or for whom your services may be called upon. We may also share this personal data with other providers of goods or services that participate or may participate in an assignment of which your goods or services form a part. Such sharing with clients and other providers of goods and services is based on the legitimate interest of ourselves, our clients and other goods or service providers in fulfilling assignments of which your goods or services are or may form a part.

We will retain this personal data for the operational purposes described above until our relationship with you as a supplier ceases. We may thereafter retain extant records incidentally referring to this personal data either in support of the legitimate interests of ourselves, our clients or other suppliers with which you engaged on assignments for as long as the material content of the records is necessary to those interests, or while a legal obligation requires us to do so.

Your rights

  1. You have the right to be informed of the personal data we hold about you, how we obtain it and what we do with it.
  2. You have the right to request that we correct any of your personal data.
  3. In some circumstances you have the right to request us to erase your personal data.
  4. In some circumstances you have the right to restrict our processing of your personal data.
  5. You have the right to object to our processing of your personal data. However while you and we retain a business relationship or where a client or supplier with which you have engaged retains any relevant interest in respect of goods or services provided by you, your exercise of rights 3, 4 and 5 may be limited by our need to continue to identify you.
  6. You have the right to lodge a complaint with the Information Commissioner’s Office about our processing of your personal data. The contact points are: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF; telephone 0303 123 1113; web: www.ico.org.uk.